Practice Leadership Conference 2018
2018 Practice Leadership Conference
Conference begins at 5:30 p.m. Saturday, March, 10, 2018
Conference ends at 3:30 p.m. Tuesday, March 13, 2018
Grand Hyatt, Washington, D.C.
Welcome — we hope you have a positive experience registering for the Practice Leadership Conference (PLC) and making your hotel and travel arrangements online. Please be sure to click all of the invitation's links for full information. Review all information carefully, as PLC attendees are required to adhere to specific deadlines and reimbursement requirements. If you have any difficulties or questions please contact the State Advocacy Office at (202) 336-5864. Thank you and we look forward to seeing you in March.
All PLC attendees are expected to participate in the Hill visits unless otherwise excused. Hill visits will take place Tuesday, March 13, from 9:30 a.m. to 3:30 p.m.
Last March, we came together at the Practice Leadership Conference to explore the dynamic relationship between practice, politics and policy. We learned how to navigate political systems of all kinds and how to influence policy outcomes. We trained to become effective advocates for ourselves, for our patients and for professional psychology at local, institutional, state and federal levels.
Over the last year, I have watched you put those skills into action. Nowhere was that more evident than with the passage of prescriptive authority into law in Idaho shortly after PLC in 2017. And nationally, you tirelessly lobbied your elected officials, told your stories, and rallied your colleagues and people in your communities to preserve the mental health provisions in the Affordable Care Act.
It’s been an intense and sometimes challenging year. But now—one year stronger, wiser, and more experienced—we are ready to take the next steps into our future as practitioners, advocates, and state leaders. We will be, at PLC in 2018, "Advancing Practice Together."
To advance practice together means to imagine an exciting, interdisciplinary and interconnected future—one that’s already here. Fading are the days of psychologists practicing in isolation, unconnected to colleagues in different practice settings, or to professional and governance groups, or to policymakers, or to stakeholders in other health professions. Instead, seismic and ongoing shifts in health care have commanded that we reorient ourselves around one another, and recognize our mutually sustaining bonds.
This year at PLC, we will continue learning how to form alliances across disciplines, across practice settings, and across state lines in pursuit of our future. Our community is comprised of a constellation of relationships, not all of them represented at PLC: practitioners of all kinds; staff and leadership of SPTAs, APA and the Practice Organization; members of governance groups; our friends at The Trust, ASPPB, ABPP, and the National Register of Health Service Psychologists; state and federal legislators; and more. We must all work together toward our shared goals, such as securing fairer reimbursement rates for our services, protecting and asserting our scope of practice, and providing the highest standard of care for our patients.
Advancing practice together can also mean forging new paths for practicing psychologists. For example, Dr. Arthur Evans, who took the helm as APA’s CEO in 2017, has encouraged psychologists to use the full breadth of their skills to solve real-world and systemic problems. That could mean taking on new roles as administrators, evaluating programs and systems, or developing behavioral health interventions for whole communities. There are huge and exciting opportunities ahead of us for our discipline and profession, and we must work collaboratively to make those opportunities a reality.
As many of you know, this will be my final Practice Leadership Conference. During my career, I have tried to embody and facilitate this affirming, strategic collaboration between practice and other parts of our discipline, connected groups and organizations, policymakers and stakeholders. It is with gratitude and great pleasure that we bring to you this conference whose theme synthesizes my past, our experience, and your future.Thank you for your many contributions to professional psychology and to the patients and public we serve! I look forward to seeing you in March!
Katherine C. Nordal, PhD
Executive Director for Professional Practice
Some groups of invited attendees have meetings prior to the start of the conference. If you serve in one of the roles listed below, please make arrangements so you can attend.
CESPPA Annual Meeting (CLOSED)
- Thursday, March 8, 6-8 p.m. - Welcoming Reception
- Friday, March 9, 8:30 a.m.-4:30 p.m.
- Saturday, March 10, 8:30 a.m.-4:30 p.m.
More information will be sent under separate cover.
Directors of Professional Affairs Meeting (CLOSED)
- Friday, March 9, 5-9 p.m. - Working dinner
- Saturday, March 10, 9 a.m.-4 p.m. - All-day meeting
This meeting is for DPAs who are paid staff of state, provincial or territorial associations. More information will be sent under separate cover.
- Saturday, March 10, 12-4 p.m.
This orientation program is intended to provide an overview of the Practice Leadership Conference. The session contains information on how to make the most of your time during the conference. The program will be conducted by members of the Committee of State Leaders (CSL); the Council of Executives of State and Provincial Psychological Associations (CESPPA); Division of State, Provincial and Territorial Affairs (APA Div. 31); and APA staff.
Please note: There will be an informal dinner for all presidents-elect on Saturday, March 10th. Dinner costs are not covered by PLC. More detailed information will be sent via separate email to presidents-elect. For more information, please contact Michele McKinnie, PsyD, chair of the Orientations Subcommittee, Committee of State Leaders.
Diversity Delegate Orientation
- Saturday, March 10, 12-4 p.m.
This orientation is being offered as part of the Diversity Initiative of the Committee of State Leaders. The first 90 minutes of the orientation will coincide with the Presidents-elect Orientation, during which information about PLC will be presented.
Please note: There will be an informal dinner for all diversity delegates on Saturday, March 10. More detailed information will be sent to diversity delegates via separate email. Dinner costs are not covered by PLC. For more information, please contact diversity liaison Charmain Jackman, PhD.
Early Career Psychologist (ECP) Orientation
- Saturday, March 10, 12-4 p.m.
As part of an ongoing effort to recognize ECPs who are active in their state, provincial and territorial psychological associations (SPTAs) and to raise the visibility and importance of ECPs within both SPTAs and APA, the Practice Leadership Conference is funding the participation of 10 ECP delegates. The first 90 minutes of the orientation will coincide with the Presidents-elect Orientation during which information about PLC will be presented.
The final, detailed PLC program will be distributed at conference check-in on March 10. Please note that registration will begin at 3 p.m. on Saturday, March 10. Below is a general outline of the conference.
PLC is designed around a variety of program formats — large and small group sessions, workshops and networking sessions — to maximize the practical information you will take back home. For this reason, each delegation is encouraged to send one representative to each of the concurrent sessions wherever possible, so that your group can pool and share all of the information afterward.
As always, PLC will be a busy time, so if you would like time to sightsee, we recommend coming in early or staying on in Washington after the conference concludes. Please feel free to contact Dan Abrahamson or Susie Lazaroff at (202) 336-5864 with any questions.
Saturday, March 10
- 12-4 p.m.
Orientation programs for SPTA Presidents-Elect, Early Career Psychologists and Diversity Delegates
- 3 p.m.
- 5:30-7:30 p.m.
- Opening Reception
The opening reception will set the stage for the entire conference. Please make travel arrangements that will enable you to be here for the start of this kickoff event.
Sunday, March 11
- 7:30-9 a.m.
Continental breakfast provided
- 8-8:50 a.m.
Briefings with the executive director for professional practice
- 9-10:30 a.m.
- 11 a.m.-12:30 p.m.
- 12:30-2 p.m.
Luncheon and awards program
- 2:30-4:30 p.m.
Issue briefing for congressional visits
- 2:30-4:30 p.m.
Provincial advocacy and provincial psychological association meetings
- 4:45-6 p.m.
Featured presentation and concurrent topical discussion groups
- 6-7:30 p.m.
APAPO PAC reception
- Briefings with the executive director for professional practice
During the conference, the executive director for professional practice will be meeting with the presidents and presidents-elect of the SPTAs and with the division presidents for a briefing and information exchange on relevant practice, state and professional issues. Participants are requested to attend the meeting for which they are scheduled. (PLC Program to be posted online in February.) Space limitations preclude additional attendees.
- APAPO PAC Reception
This annual cocktail reception honors an influential member of the U.S. Congress. Your attendance provides you and the profession an opportunity to demonstrate support for a truly outstanding advocate for psychology. The honoree, who will be announced in the PLC program online in February, will speak about psychology's legislative agenda.
Plan dinner reservations for no earlier than 7:30 p.m. on Sunday evening so you will be able to meet and hear from our honoree.
Monday, March 12
- 7:30-9 a.m.
Continental breakfast provided
- 8-8:50 a.m.
Briefings with the executive director for professional practice (see above)
- 9-10:30 a.m.
- 11 a.m.-12:30 p.m.
- 12:30-2 p.m.
Lunch on your own
- 2-3 p.m.
State Leaders' Town Hall & CSL Elections
- 3-4 p.m.
Wrap–up meetings for the following groups: CESPPA, Diversity Delegates, Early Career Psychologists and Presidents-Elect
- 4-5 p.m.
Plenary with the APA President and CEO
- 5-5:30 p.m.
Follow-up to Hill issue briefing.
- 6-7 p.m.
- 7- 9:30 p.m.
- State Leaders' Town Hall & CSL Elections
The State Leaders' Town Hall & CSL Elections is another important opportunity for State, Provincial and Territorial Psychological Associations (SPTAs) to have a voice in APA and the APA Practice Organization. New members of the Committee of State Leaders (CSL) will be elected at that time. Attendees also will have the opportunity to raise issues or questions which will be discussed during the meeting. It is essential that all SPTAs send representatives to this meeting so that all issues can be heard. Information regarding the CSL election will be posted online in mid-February.
- PLC Banquet
Monday night’s banquet, a favorite of many PLC veterans, offers a motivational send-off to your congressional visits on Tuesday. Please do not make other dinner arrangements.
Please note: PLC attendees are welcome to bring guests to the banquet on Monday, March 12, at a cost of $125 per guest. If you plan to bring a guest, please notify Susie Lazaroff by March 2 at (202) 336-5868 or via email.
Tuesday, March 13
- 7-9 a.m.
- 9:30 a.m.-2:30 p.m.
- 2:30-3:30 p.m.
Hill visits debriefing
Your visits to Congress on Tuesday will be a fitting conclusion to our four-day-long focus on advancing practice together. This annual culmination of PLC programming and networking is a vivid reminder that we must take active leadership roles in the advocacy efforts that will protect and strengthen psychology's reach.
One of the most important aspects of the Practice Leadership Conference is the opportunity to meet with your members of Congress and lobby on behalf of your profession. Hill visits take place on the last day of the conference. Throughout the conference you will learn about APAPO’s federal advocacy agenda and will be taught effective techniques that can be applied to advocacy efforts designed to improve the health care system.
Please note: All PLC attendees are expected to participate in the Hill visits unless otherwise excused. Hill visits will take place Tuesday, March 13, 9:30 a.m.-3:30 p.m.
Government Relations Issue Briefing and Congressional Visit Rehearsal
Issue briefings for congressional member visits will take place on Sunday during the conference. Important information about the issues will be posted online in February, so please check back.
All participants making Hill visits are required to attend an issue briefing.
- A debriefing session will take place on Capitol Hill from 2:30-3:30 p.m. on Tuesday, March 13. Please include this debriefing in your travel arrangements. Refreshments will be served. Buses leave the debriefing at 3:40 p.m. for Reagan National Airport only. Those leaving from Dulles or BWI Airport will need to arrange their own transportation.
- Appointments for Capitol Hill visits are to be set up by SPTA executive directors. Instructions will be sent via email to executive directors only. Please contact Government Relations at 800-374-2723 ext. 5889 or email Manager of Field and State Operations Bryant Robinson for assistance.
APA Practice Division representatives and APAGS representatives should coordinate congressional visits with the SPTA from their home state.
Deadline: Thursday, Feb. 8, 2018
To register online:
- On the main screen, log in by using your MyAPA ID. Every APA member has a MyAPA ID assigned to their membership number. To look up your MyAPA ID please go to https://my.apa.org/apa/idm/memberLoginSearch.jsf.
- For further assistance regarding your MyAPA ID or to get help to create a MyAPA ID, please call the APA Service Center at (800) 374-2721 or (202) 336-5500, Monday through Friday, 9 a.m.-6 p.m. ET.
Questions? Contact the State Advocacy office at (202) 336-5864 or by email.
Remember to let your SPTA executive director know you will be attending PLC.
Please note: There is a $100 registration fee for the following SPTA positions attending Practice Leadership Conference:
- Executive Directors
- Federal Advocacy Coordinators
- Directors of Professional Affairs
- Members of the Committee of State Leaders
- Committee for the Advancement of Professional Practice
The registration fee can be paid via credit card online when you register for the conference.
There is no registration fee for the following positions if funded by APA or the SPTA:
- Diversity delegates
- Early career psychologist delegates
- Graduate student representatives
If an SPTA wishes to send anyone else to the conference, there will be a $500 registration fee per person. Examples of positions for which the full registration fee of $500 applies are:
- PAC Chair
- Legislative Chair
- Prescriptive Authority Chair
- Rural Health Coordinator
- APA Council Member
- Other SPTA Board Members
The people in these positions must pay an initial $100 when they register for the conference and their SPTA will be invoiced for the remaining $400.
Cancellations: Please notify us in writing by March 7, 2018, if you must cancel your registration. We will reimburse you for the amount paid toward your registration fee minus a $20 processing fee.
Please note: Not all invited positions receive funding from APA or the APA Practice Organization. A limited number of positions may be funded by your SPTA. Please see the reimbursement chart (PDF, 178KB) to determine if your position receives funding. We are unable to offer funding for some categories of invited participants. Invitations are extended to certain unfunded positions in recognition of the important roles these positions play in SPTAs. If an SPTA wants to include an unfunded position in their delegation, it will be charged a $500 registration fee per person. ($100 paid online at the time of registration with the SPTA being invoiced for the $400 balance).
Membership Policy: The APA/APA Practice Organization Board of Directors requires that anyone receiving reimbursement from APA must be an APA member and anyone receiving reimbursement from the Practice Organization must be an APA and a Practice Organization member.
Per APA policy, expense reports are due within 30 days of your trip. This is a firm deadline requirement and we will not be able to honor reimbursement requests received later than Monday, April 16, 2018.
General Reimbursement Policies
These reimbursement policies reflect reimbursement provided by APA and the APA Practice Organization only. Any questions regarding reimbursement from your SPTA or APAGS should be directed to your executive director or to the American Psychological Association of Graduate Students (APAGS) Office at (202) 336-6093.
- No substitutions are permitted for any reimbursed positions.
- Nonfunction meals are not reimbursed.
- Ground transportation is not reimbursed.
- Luggage fees are not reimbursed.
- Starting in 2018 all expense report forms should be submitted electronically. Please consult the reimbursement chart (PDF, 178KB) to check if you should be submitting a c3 expense report (PDF, 1.1MB) or a c6 expense report (PDF, 723KB). You must submit your signed expense reports via email to email@example.com within 30 days of your trip. Note: Copies of receipts are required for all expenses regardless of amount, including flight/train receipts (if not booked through the APA Travel Office), hotel receipts (if not included on APA’s master bill), etc.
Deadline: Thursday, Feb. 8, 2018
Participants are responsible for making their own hotel reservations. Attendees are responsible for any additional costs due to late hotel registration. You are advised to reserve a room as soon as possible, even if uncertain about attending — the reservation can always be cancelled. (See below for cancellation instructions.*)
Hotel registration closes on Thursday, Feb. 8, 2018. If a hotel reservation is not made by this date and there are no rooms available at the Grand Hyatt Washington hotel, you will be responsible for finding your own hotel room in the downtown DC area.
To Make Your Hotel Reservation:
Make a Grand Hyatt Washington hotel reservation online.
Or call (800) 233-1234 or (202) 582-1234. To receive a room at the group rate of $285/night, be sure to inform the hotel that you are booking a room for the "APA Practice Leadership Conference."
* To cancel a hotel reservation, please contact the Grand Hyatt Washington hotel at (800) 233-1234 or (202) 582-1234. You must cancel your hotel room before 72 hours of the date of arrival to avoid being responsible for cancellation charges.
Please note: Regardless of funding, the hotel will ask you for your credit card to make the reservation. The card will not be charged unless you incur incidental charges such as room service, in-room movies, fitness room, etc., or if you are responsible for your own room payment.
All hotel-related questions should be directed to the Grand Hyatt Washington hotel at (800) 233-1234 or (202) 582-1234.
Please check your hotel reimbursement status on the reimbursement chart (PDF, 178KB) to determine eligibility for funding.
The following people will be covered and placed on the hotel master list for two hotel nights only. These individuals will be charged for any additional hotel nights:
- SPTA executive directors (executive directors from small SPTAs will be covered for three hotel nights)
- SPTA federal advocacy coordinators
- Members of the Committee for the Advancement of Professional Practice
The following people will be covered and placed on the hotel master list for up to only four hotel nights. These individuals will be charged for any additional hotel nights.
- SPTA directors of professional affairs
- Fully funded diversity delegates
- Fully funded early career psychologists
- Members of the Committee of State Leaders (CSL) elected or appointed prior to 2017
Hotel room charges (not including incidentals) for master list attendees will be covered by APA at the standard single room rate upon checkout. Reimbursement for upgraded rooms will be made at the single room rate only and can be obtained upon submission of an expense report. Examples of upgraded rooms are: Atrium View, Business Plan and Grand Club. All upgraded rooms will be removed from the master list. If it becomes necessary to make a reservation at a hotel other than the Grand Hyatt, reimbursement will be covered up to $285/night. Attendees who miss the hotel registration deadline will be responsible for locating their own accommodations if the hotel is sold out. To cancel reservations, please call the Grand Hyatt Washington hotel at (800) 233-1234 or (202) 582-1234. You must cancel your hotel room before 72 hours of the date of arrival to avoid being responsible for cancellation charges.
You are responsible for making your own travel arrangements. APA and APA Practice Organization will pay or reimburse advance purchase economy airfare, train tickets or mileage only. Ground transportation, including transportation to and from National, Dulles and BWI airports, airport parking, and baggage fees, are not reimbursable. In addition, any fees incurred for changing flights will not be covered.
Please review APA’s travel guidelines (PDF, 280KB).
Make Your Travel Reservations
To Book Your Flight:
Fully-funded attendees and partially-funded diversity delegates may book their flights through the APA Travel Office. The deadline to make travel reservations is Jan. 31, 2018. If you do not make your travel reservations by this date, we reserve the right to require you to pay for your travel and submit for any eligible reimbursement.
Below is a list, in order of APA Travel Office preference, of the five ways to book your travel using the APA Travel Office.
- Online booking – https://apatravel.gbtconnect.com; Security code 313696.
- Completing the APAPO Travel Form at http://apacustomout.apa.org/slc/travelemail.aspx.
- Emailing the travel office at firstname.lastname@example.org with the APAPO Travel Form attached.
- Using the Online Travel Form (using your My APA ID) – http://members.apa.org/travel.
- Calling the travel office at 202-336-6161.
Presidents and presidents-elect, who receive 50 percent reimbursement for their travel must make their own travel reservations. Reimbursement will be based on the Advance Purchase Economy airfare and in no case will exceed $400.
Other attendees must pay for their own travel and will not be reimbursed.
When making travel reservations, be certain of your PLC schedule requirements. For the best choice of flights and times, book your reservations early.
All questions related to travel should be directed to the APA Travel Office at (202) 336-6161 or to Susie Lazaroff at (202) 336-5868.
To Make Your Train Reservation:
Those traveling by train will be reimbursed for round-trip coach fare not to exceed the advanced purchase economy airfare rate for the same itinerary. To make a train reservation, please call AMTRAK at (800) USA-RAIL (800-872-7245) or go online to Amtrak.
If You Are Driving to PLC:
Those traveling by car will be reimbursed 53.5 cents per mile plus parking, the total of which cannot exceed the advanced purchase economy airfare rate. Please attach a MapQuest or Google maps route when submitting your reimbursement form.
The following categories of participants are asked to please make their travel arrangements through the APA Travel Office. Travel for the following groups booked through the APA Travel Office will be charged directly to the appropriate APA account. If you are a PLC attendee in one of these categories, your name will be given to the APA Travel Office in advance and you do not need to submit an expense report for reimbursement.
- American Psychological Association of Graduate Students (APAGS) delegates selected by APAGS Office.
- American Psychological Association (APA) Board of Directors.
- Chair, Board of Professional Affairs (BPA).
- Committee for the Advancement of Professional Practice (CAPP) members.
- SPTA directors of professional affairs (paid staff only -- preapproved by the State Advocacy Office).
- APA fully funded diversity delegates.
- APA partially funded diversity delegates (not to exceed $800).
- APA-funded early career psychologists.
- SPTA executive directors (permanent, not interim, executive directors only).
- State federal advocacy coordinators.
- Members of the Committee of State Leaders (CSL) elected or appointed prior to 2017.
Please note that effective in 2016, division federal advocacy coordinators (FACs), division presidents and FACs from the U.S. Territories, including Guam, Puerto Rico and the Virgin Islands, will no longer be funded for hotel and travel.
PLC invitees who choose to work with an outside travel agency or make their own travel reservations will be reimbursed for actual costs not to exceed the advanced purchase economy airfare rate, as determined by the APA travel office.
PLC invitees who are not reimbursed for travel should book their travel themselves or with an outside travel agency.
SPTA Presidents and Presidents-elect Reimbursement
Presidents and presidents-elect must book their own advanced purchase economy flight by Jan. 31, 2018, and should submit an expense report to APA to receive 50 percent reimbursement for actual costs, not to exceed $400. Please attach the travel receipt to your expense report.
American Psychological Association of Graduate Students (APAGS) Reimbursement
Only APAGS committee representatives and APAGS advocacy coordinators selected by the APAGS central office will be funded by APA. SPTAs may cover expenses for their own APAGS representative to attend PLC; these individuals will be included in all APAGS activities.
Individuals invited by the APAGS office to attend PLC will receive full funding for hotel costs and advanced purchase economy airfare rate.
All questions from APAGS delegates regarding reimbursement for non-function meals and ground transportation should be referred to the APAGS office by contacting Heather Dade.
Diversity Delegates Reimbursement
APA fully funded diversity delegates will be reimbursed for air or train travel and hotel room expenses. Please note that ground transportation, baggage costs and incidental hotel expenses are not reimbursed. The names of the fully funded diversity delegates will be on the hotel master list as well as forwarded to the APA Travel Office. Fully funded diversity delegates who make travel reservations through the APA Travel Office and are staying at the Grand Hyatt Washington do not need to submit an expense report unless they stay more than four nights at the hotel. All others should submit an APA expense report for reimbursement (PDF, 178KB).
Partially funded diversity delegates’ travel and hotel expenses are covered up to $800. To avoid out-of-pocket expenses, delegates should book travel arrangements directly through the APA Travel Office if your airfare is less than $800. After the conference, submit an APA expense report with an original hotel receipt for the balance of the $800. For questions about the reimbursement policy for APA-funded diversity delegates, please contact Susie Lazaroff.
The APA Continuing Education Office awards the continuing education credits for approved workshops at PLC and mails out certificates within four weeks of the conference. The APA CE office requires a processing fee of $35. This fee will cover all available CE credits you qualify to obtain at PLC 2018.
PLC CE Fee Payment
For those planning to receive PLC Continuing Education, payment must be made online in order to confirm and complete registration. The APA Continuing Education Office establishes the fee structure for all CE offerings. Instructions for obtaining CE will be provided to you on Saturday, March 10, 2018 at the CE table in the registration area.
The PLC sponsorship program is a way to connect APA state, provincial and territorial affiliate leaders to enterprises and vendors that have expertise with products and services relevant to psychologist leaders and the practitioners they represent. Each year we open sponsorship opportunities to support various aspects of the conference, such as: conference wireless internet; branded coffee breaks or receptions; and continuing education technology. Please contact Tammy Barnes, senior director, Practice Finance and Administration, at 202-336-5987 for more details.
We recognize The Trust as our PLC Legacy Sponsor. Historically, The Trust has sustained PLC's legacy of advocacy and leadership through in-kind support, i.e. providing the PLC conference bags, and monetary support through partial funding of past PLC receptions. In 2014 and 2015, The Trust expanded its support to sponsorship of conference wireless internet access. In 2016, The Trust supported the transition to electronic continuing education technology. Last year, the Trust expanded its Legacy Sponsorship by adding support of PLC pre-conference wireless Internet with their returning sponsorship of electronic continuing education technology. Given the notable and innovative contributions throughout the existence of our conference, we recognize The Trust as the official PLC Legacy Sponsor. To learn more about The Trust and its services, visit the website and connect with them on Facebook, Twitter, and LinkedIn.
Established in 1962, The Trust offers insurance, financial security, and risk management programs for psychologists, psychology students, and related individuals. The Trust programs are continually monitored by the Trustees – psychologists experienced in both practice and insurance needs and independent insurance experts – to ensure that coverage is broad and meets the ever changing environment in the discipline and profession of psychology. Visit The Trust website, send an email, or call (800) 477-1200 to learn more.
Please check back intermittently to the PLC webpage to find out who else is sponsoring parts of the conference